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Additional information for landlords

Solution Lease renewal

A landlord is not required to produce an EPC when an existing lease is renewed; they
only have to do so when a new tenant takes over the property.
Verbal tenancies
In the case of verbal tenancies, i.e. where there is no written agreement, it may not
always be clear when the tenancy was made. The landlord should provide a copy of
the EPC to the new tenant as soon as it becomes clear who will be taking up the

Landlords providing emergency accommodation

Landlords providing emergency accommodation - where a tenant needs urgent
relocation, are exempt from the requirement to make an EPC available before renting
out the dwelling if there is no valid certificate and insufficient time to commission one.
However, an EPC must be provided as soon as is reasonably practicable after the
renting out the dwelling.

Dwellings in multiple occupation

An EPC is only required for a habitable unit if it is self contained.
Where individual rooms in a building are rented out and there are shared facilities (e.g.
kitchen and/or bathroom), an EPC is not required. This is because an EPC is only
required on the rental of a building or part of a building designed or altered to be used
separately. Renting a room does not meet the ‘part of a building’ definition.

Planning for EPC implementation on multiple properties

When landlords are planning an EPC compliance strategy some of the main issues to
consider are:
• the size of their portfolio
• whether the portfolio is spread over a large geographical area, or concentrated in
one location
• the similarity of the stock
• the turnover of the stock, or particular parts of the stock
• any energy efficiency data already held and its accuracy and completeness
• any existing stock management systems in place to hold this data
• the stock management/condition survey contracts in place and future
• other policy and regulatory requirements to visit properties to assess their condition
• whether vulnerable tenants live in the landlord’s properties
• whether any of the landlord’s current staff are trained, or will be trained, in energy
• the tender process which must be followed for new contracts

The most appropriate strategy will vary. It will depend on the answers to these
questions, so it is not possible for guidance to give an authoritative view on what is the
best strategy in any given situation or for any particular landlord.
Nevertheless, some general principles are set out below.

Adopting a proactive or reactive approach

A proactive approach to EPC compliance means having EPCs ready in advance of the
trigger points at which they would be needed. For example, if a landlord has a block
with a high turnover of tenants, then producing EPCs in advance of the requirement
will mean that these are on hand to give to new tenants as they are offered
accommodation. This will reduce any impact on void times. It should be borne in mind
however that a proactive approach typically requires surveys of tenanted properties.
Therefore, if any difficulties are encountered in gaining access, the need to make
repeat visits could increase costs.

A proactive approach would probably be less cost effective for a block of flats with a
very low turnover when the EPCs may not be needed for many years.
A reactive approach means producing EPCs as and when they are needed. If there is
no EPC in place when a tenant leaves, then one will need to be produced before the
accommodation is next made available to prospective tenants.
Article details
Article ID: 201
Category: Energy Performance Certificates (Domestic)
Date added: 22-03-2013 09:40:34
Views: 387

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